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Eligibility and requirements

1. Description

Grants for research will be awarded to projects deemed worthy of support, provided that the basic equipment and research facilities are available in the institution concerned and that it will provide the necessary administrative services. Such awards will be granted for the purchase and maintenance of animals, expendable supplies, minor items of equipment, payment of graduate students, postdoctoral fellows and technical and professional assistants, open access publication costs, research travel and permanent equipment.

These grants do not provide for personal salary support of the Principal Investigator (PI) and/or Co-applicants nor for institutional overhead costs.

2. Eligibility

A researcher who is designated as the Principal Investigator must be based in, or formally affiliated with, an eligible Canadian Host Institution such as a university, research institute or health care agency. Graduate students, postdoctoral fellows, research associates, technical support staff, or investigators based outside of Canada are not eligible to be a Principal Investigator. Both the Principal Investigator and executive authorities of the Host Institution are required to agree to the terms of the Host Institution/Canadian Cancer Society Agreement included as part of the application, thereby acknowledging and agreeing to all the responsibilities and obligations outlined in that Agreement.

The person named as the PI remains the PI on a grant for the duration of the grant unless given express permission by the Canadian Cancer Society.

Applicants who do not yet hold an eligible position

Investigators who have a firm offer of a research position at an eligible Host Institution and where the appointment is not contingent on the success of a pending application, can submit an application as Principal Investigator provided that the position commences by the start date of the grant. In such cases, a letter from an appropriate authority of the Host Institution must be included, which provides clear details as to the exact nature of the appointment (including title and major responsibilities), as well as the expected start date and duration of the appointment.

A researcher designated as Co-Principal Investigator or Co-applicant is a researcher who may or may not have a formal affiliation with the Host Institution, but will take responsibility for particular administrative and scientific aspects of the research project. These categories may not include graduate students, postdoctoral fellows, research associates, technical support staff, or investigators based outside of Canada. These individuals are not eligible to receive salary support from a grant.

The third category, Additional Authors, formally recognizes other individuals who will make substantial intellectual contributions to the research project or have contributed to the drafting of the application itself, but who are not eligible to be included as Co-Principal Investigators or Co-applicants. Students, postdoctoral fellows, research associates, lay contributors and investigators based outside of Canada may be included in this category. Students, post-doctoral fellows and research associates may receive salary support from a grant.

3. Certificates

The following may be required from all participating institutions, depending on the proposed work:

  • If this application involves the use of biological materials, a certificate must be submitted from each institutional Biohazards Committee guaranteeing that the project will be conducted under conditions which satisfy the "Laboratory Biosafety Guidelines", published by the Canadian Institutes of Health Research and Health Canada. Please reference their website for current guidelines.
  • If this application involves the use of experimental animals, a certificate must be submitted from each institutional Animal Care Committee guaranteeing that all animals will be cared for and studied under conditions meeting the standards stated in "Guide to the Care and Use of Experimental Animals" (Vol 1: 2nd edition 1993 and Vol 2: 1984), published by the Canadian Council on Animal Care.
  • If this application involves human experimentation, a certificate must be submitted from the appropriate Committee of each institution involved, stating that the protocols and methods have been found acceptable from an ethical point of view in accordance with the "TCPS 2 - Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans" (TCPS 2 has replaced the 1st edition of the TCPS (1998)), published by the Canadian Institutes of Health Research, the Natural Sciences and Engineering Research Council of Canada and the Social Sciences and Humanities Research Council of Canada.
  • Human embryonic stem cell research – Any investigator proposing human embryonic stem cell research must contact the Canadian Cancer Society Research Institute prior to submitting an application. The Government of Canada has passed Bill C-6, An Act respecting assisted human reproduction and related research that regulates, among other things, the use and creation of human embryonic stem cells. The Act may be found on Health Canada's website. Its provisions dictate the regulations incumbent on applicants, Host Institutions and the funder in the contemplation of carrying out of research covered by the legislation. This will often involve special ethics and other approval mechanisms (beyond approval via the usual local Ethics Review Board).

The Canadian Cancer Society has endorsed and adopted the Guidelines set forward by the Canadian Institutes of Health Research, entitled Human Pluripotent Stem Cell Research: Guidelines for CIHR-Funded Research. In addition, based on the recommendation of the CIHR-led Ad hoc Working Group on Stem Cell Research, a Stem Cell Oversight Committee (SCOC) has been struck. The SCOC will review applications dealing with human embryonic stem cells and other ethically sensitive human stem cell research to ensure that they are in accordance with CIHR's stem cell Guidelines. As with all ethical approvals, for any research grant involving human embryonic stem cells, it is the responsibility of the applicant to ensure that the work proposed has been approved by the SCOC.

Please be advised that no funds will be released to successful applicants until all required certificates are received.

4. Host institution/Canadian Cancer Society agreement

Grants are made only with the consent and knowledge of the administrative head of the institution at which they are to be held and institutions must abide by the policies contained in the Host Institution/Canadian Cancer Society Agreement. Approvals indicate that the officials at the Host Institution have read and understood all of the various obligations of the parties, which now includes a formal policy on Integrity in Research and Scholarship. No funds will be released to successful applicants without these approvals. Applicants are reminded that the agreement also contains a disclaimer and indemnity clause. Specific terms of the agreement are available.

5. Support of research associates and professional assistants

Grant applications may contain requests for the support of professional assistants or research associates. It is recognized that research associates may often be key personnel in a research program. However, any person holding an academic rank equivalent to Assistant Professor or higher cannot be considered to be a professional assistant or research associate and therefore may not be paid from a grant.

6. Support of trainees

The support of graduate trainees and postdoctoral fellows are encouraged. The CCSRI no longer utilizes a stipend scale for salaries for trainees. Salaries requested should conform to the Host Institution rate based on the experience of the individual required for the project as of the first year of the project. If the person is unnamed, justify the need for a post-doctoral fellow with the number of years of experience required specifying the work to be undertaken.

Taxation will depend on your Host Institution policy regarding trainees.

7. Notification of award

Successful applicants will receive an official “Notification of Award” (NOA) indicating the duration and the value of the grant. The financial office and the research office of the Host Institution will also be informed. Results of the competition will be posted on the Canadian Cancer Society Research Institute website. All applicants will subsequently be provided with the scientific critique prepared by the review panel. It is the objective of the Canadian Cancer Society Research Institute to support the highest calibre of cancer research.

8. Funds for conference travel

Grantees may use up to 5% of the grant budget for legitimate scientific and conference travel. Any monies spent on travel must be accounted for in annual accounting statements.

9. Scientific reporting, publications and communications-related activities

All grant recipients must submit scientific reports throughout the grant and after the grant end date.Principal Investigators will be emailed instructions about completing the report in our online system (EGrAMS). Submission of these reports is mandatory. Failure to submit the required reports will result in the future instalments on a grant being withheld.

Annual progress and end of grant reports

Investigators are asked to provide a summary of progress, a list of publications and presentations associated with the grant, details on trainees, and impacts of their research. Investigators will also be asked to list any activities that have helped to promote the Society.

Post grant reports

As impacts of research may occur beyond the termination date, grantees must submit a “Post Grant” report two years after the grant termination date. The report will capture publications, status of trainees, etc.

For more information on how we evaluate the impact of our research, please see our research impacts section.

In order to highlight research findings to the public, grantees are requested to contact the Canadian Cancer Society Research Communications Specialist with copies of important preprints and reprints and to involve the appropriate office in any media interactions that emanate from the funded research activities. The funder acknowledgement (item 11) must be included in any grant announcements.

10. Open access policy

Please see the Canadian Cancer Society open access policy, which states that research findings must be made publicly available within twelve months of the peer-review publication date.

11. Acknowledgement of funds

Investigators are expected to publish their results in peer-reviewed scientific journals, and to present their findings at scientific conferences. Grantees must acknowledge the funder in all scientific communications and media releases related to the grant. Proper acknowledgement would be "This research is supported by the Canadian Cancer Society (grant #XXXXXX)". Grants co-funded /funded by a partner/donor will be advised of appropriate language for the acknowledgement.

12. Financial reporting

An annual Statement of Account is required within 60 days of the grant year end. Statement of account forms may be found on the Financial Administration page of our website. The financial administration page also describes policies and practices which govern how grant funds are spent.

13. Restrictions regarding tobacco industry funding

The Canadian Cancer Society has a strict policy that it will not accept financial or other assistance from a manufacturer or wholesale distributor of tobacco products, nor will it knowingly accept financial or other assistance from any business if a substantial portion of the revenue of that business is derived from the promotion, distribution or sale of tobacco products.

14. Other provisions

Grantees and Host Institutions should be aware of the conditions and regulations that apply to all individuals receiving research funds or training assistance.

Last modified on: November 10, 2014